Catering quote software

Your team quotes like you do. You answer first.

We put your rules for drinks, servers and margin into catering quote software, and anyone on your team can answer without waiting for you to have a free afternoon.

  • From the request to a PDF with your logo, in 12 steps
  • You know what you make on each event before you say yes
  • We set it up for you with your products
Book a demo → How it works

The demo uses your own menus.

Minuta margin screen: cost, margin and price per guest.

Lunch · 120 guests

Margin 25 %$950.24

Per guest$31.67

Total

$3,800.97

Caterers who already quote with Minuta

Guanchef Antojitos Sabor Cookworking

Quotes go out when you find a gap in your day

How many drinks per guest, how many servers and what margin to add is not written down anywhere. It is in your head, and your catering business quotes at the pace of your calendar.

  • Only you know how

    Your team messages you for every quote, because only you know the rules. If you go on vacation for a week, not a single one goes out.

  • Requests that wait until Saturday

    A request comes in on Tuesday and you cannot look at it until the weekend. By the time you answer, the client already has a quote from another caterer.

  • Margin by guesswork

    Each quote is worked out a little differently and the margin is a guess. You know what you made once the event is over, and sometimes you think you should have charged more.

The coordinator sends the PDF while the owner is at an event.

Your rules, written once. Your team quotes with them.

Minuta keeps the way you calculate: drinks per guest, servers per event and the margin you want. Anyone on your team makes the quote, and each one shows its cost and its margin before it goes out.

From your Excel sheet to your team quoting, in three steps

You tell us how you work. We set it up and test it with your own quotes before we hand it over.

  1. Step 1

    You tell us how you quote

    One meeting to understand your rules, and a template you fill in with your products and their costs. If you already have them in Excel, we import them.

  2. Step 2

    We set it up and test it

    We configure Minuta with your menus, your rules and your margin. Before we hand it over, we redo 3 of your real quotes and check that the total matches.

  3. Step 3

    Your team quotes

    Client, dates, menu, service, drinks, staff and margin, step by step. At the end you get a PDF with your logo, ready to send.

    The 12 steps of a quote in Minuta, all checked.
  • We set it up for you
  • If it does not match, you get your money back
  • Monthly, no contract
  • With your sales tax, and a connection to Odoo

What your team needs to quote without calling you

Every screen is made so that someone who is not you gets to the same number you do.

  • Automatic drink quantities

    You set what share of the guests drinks each thing and how many drinks per person. Minuta works out the units for the guests of each event, and you can change them by type of event.

  • Suggested staff

    You set your rule, for example one server per 30 guests, and Minuta suggests how many you need. It works out staff by the hour, by the day or for the whole event.

  • Margin in plain sight

    Cost, contingency, margin, taxes and price per guest on a single screen. The quote does not close without a margin.

  • Multi-day events

    A three-day conference or a film shoot goes in a single quote. You copy the menu, the drinks or the staff from one day to the others.

  • Version history

    If the client changes the number of guests, you edit the quote and the previous version is saved. You go back to it in one click.

  • Quote agent for email or WhatsApp

    Separate module. An agent reads the requests that come in by email or WhatsApp, asks the client for what is missing and leaves you a draft made in Minuta. Someone on your team always reviews it before it is sent.

Book a demo →

With your Excel or with Minuta

The same quotes you make today, without everything depending on you.

With Excel and your memory

  • Only you know how to make a full quote
  • A complex quote takes you an afternoon
  • Requests wait for days
  • The margin is a guess
  • If the client changes the guest count, you start again
  • If you go on vacation, no quotes go out

With Minuta

  • Anyone on your team quotes with your rules
  • A step-by-step assistant, from the request to the PDF
  • Drafts prepared from email or WhatsApp (separate module)
  • You know what you make on each event before you say yes
  • You edit the guests and the previous version is saved
  • Quotes go out even when you are not there

We build it for you, and you pay to use it

Prices in US dollars, plus sales tax where it applies. Your whole team is included: no per-user fees. The setup is $990 on the monthly plan and included in the yearly plan. It covers the meeting, the configuration with your rules and the test with 3 of your real quotes.

  • Monthly

    $299 per month.

    Plus the $990 setup. No contract: cancel anytime.

  • Yearly

    $2,990 per year, paid yearly.

    Setup included, and two months free.

Quote agent for email or WhatsApp: separate module, $59 a month per channel (email or WhatsApp Business).

Book a demo → How it works

If it does not reproduce 3 of your real quotes, you get your money back.

Questions

What software can I use to make the quotes for my catering business?

One that calculates the way you do. Minuta is made for event caterers: it keeps your menus, your rules for drinks and servers and your margin, and your team makes each quote step by step, through to the PDF.

Can my team make the quotes when I am not there?

Yes. The rules are in Minuta and not in your head, so anyone gets to the same total as you. Each quote shows its cost and its margin, and you can review it whenever you want. Your whole team uses it, with no per-user fees.

What if I calculate in a different way?

That is why we set it up ourselves with your rules. If the totals of your 3 test quotes do not match (±3%), we adjust it for free, and if we cannot get it right, you get your money back.

How do I work out the price per guest and the margin of an event?

You add up the cost of everything (food, drinks, staff, equipment and transport), add a percentage for contingency and apply your margin on that cost. Tax goes on at the end, and the total is divided by the number of guests. Minuta does this sum on every quote with your percentages.

How many drinks and how many servers do I plan per guest?

It depends on the event, and that is why every caterer has their own rule: for example, one server per 30 guests at a buffet. In Minuta you set your rule once and it applies to every quote.

Do I have to enter all my products myself? How long does it take to be ready?

No. You fill in a template with your products or menus and their costs, or send us your Excel file, and we set up the rest. Once we have the complete template, we get it ready in 48 business hours.

Does the agent send quotes to the client on its own?

No. The agent asks the client for what is missing and prepares the draft, but someone on your team always reviews it before it is sent.

Does it work with my sales tax? Does it connect to Odoo?

Yes. We configure your sales tax rate in the setup. The connection to Odoo, or to other management software, is also done in the setup.

Can my team use it on their phones?

There is no mobile version yet. If your team needs one, we build it as part of the setup.

Catering quotes in minutes, not afternoons.

A good caterer should not lose events because the owner has no more hours in the day.

Book a demo →

The demo uses your own menus.

The PDF of a quote with the caterer’s logo.